Executive transportation for a corporate visit starts with the itinerary. An airport transfer, a day of meetings, and a multi-day visit require different arrangements for the vehicle, driver, timing, and communication.
With those details, the transportation provider can review the options for your visit before confirming the booking.
Before you book
Clarify whether you need a single transfer or transportation between multiple stops.
Confirm the schedule, communication arrangements, and any additional support included.
Define the travel day
Share the cities, dates, pickup and drop-off locations, and approximate schedule. For an airport transfer, include the flight details and your destination after arrival. For meetings, events, or site visits, identify fixed arrival times and any stops that are still provisional.
Explain whether you need separate transfers, hourly service (minimum 3 hours), a full day, or several days. If you need the driver and vehicle to stay with you between appointments, include that requirement in the request.
Match the vehicle to the passengers and itinerary
Vehicle selection should account for the number of passengers, luggage, travel time, and seating or comfort needs. Confirm that the proposed vehicle can accommodate both the passengers and their bags, particularly when the itinerary includes airport travel.
Include any preference or requirement for armored transportation. Armored and non-armored options should be reviewed against your travel requirements and local conditions.
Specify your language requirements and confirm how you will communicate with the driver and local coordinator.
Agree how changes will be handled
Identify whom to contact about itinerary updates, delays, extra stops, or additional service hours. Confirm how updates will reach the driver and who approves any changes to the booking, price, or service terms.
A meeting that runs late or an additional stop may affect the original booking. Discuss how an extension would be reviewed and whether it could require a different driver or vehicle.
If the visit requires support beyond transportation, describe that need early. Venue coordination or discreet on-site support should be reviewed and included explicitly in the agreed scope.
For an analysis of driver judgment and local accountability, read Choosing an Executive Transportation Partner in Brazil.